1) CJPS (Payroll Solutions) (company registration no: 6000698) acts in the capacity of payroll provider on behalf of Clients to its service. As payroll provider CJPS (Payroll Solutions) is not a party to any employment arrangement entered into between a client and that client's employees and is therefore not responsible for fulfilling any statutory obligation or making any payment required by statute that may arise as a consequence of the relationship between employer and employee.

2) All pay periods administered by CJPS (Payroll Solutions) will be based upon calendar weeks or calendar months. Other payroll periods requested by clients will generally not be accepted since CJPS (Payroll Solutions) computer systems and payroll runs are based upon complete weekly or monthly cycles. Where employment starts or ends during a week or month the first (or last) wage slip processed will be to/from the date specified, as the case maybe.

3) Current stated prices are for the advertised CJPS (Payroll Solutions) payroll provider service, if a client requires additional services these are provided subject to the Terms & Conditions of the 'Additional Services" as advertised.

4) CJPS (Payroll Solutions) acts as a payroll provider only and will accept no liability nor accept any responsibility for a clients PAYE employer scheme and staff or the payments to HMRC in relation to that scheme. CJPS (Payroll Solutions) will charge a fee of £10 + VAT to cover administration costs each time the company receives on behalf of a client a Warning notice of Nonpayment of Tax & NIC from HM Revenue & Customs or a HMRC debt recovery notice.

4a) CJPS (Payroll Solutions) acts only as a payroll provider to active client accounts, all HMRC correspondence shall be the responsibility of the client if CJPS (Payroll Solutions) are not actively processing payroll at the end of each month. All compliance issues remain the responsibility of the client when the account is inactive and a reactivation fee of £45+ VAT and current payroll provider service fees as advertised will be charged if the account has been inactive for 3 months or more. All fees are payable prior to resumption of payroll provider services.

5) CJPS (Payroll Solutions) clients are to provide full and accurate information concerning their company and staff. CJPS (Payroll Solutions) will not be held responsible or bear any liability for any consequences that may arise as a result of any incorrect information presented by a client.

5b) CJPS (Payroll Solutions) reserves the right to abrogate the payroll provider service to clients either verbally or in writing without notice.

6) All CJPS (Payroll Solutions) instructions will run for a minimum period of 3 months, normally the client will give 1 month's notice of service termination, from the first week or month of tax records maintained on behalf of the client. Where a client joins CJPS (Payroll Solutions) with retrospective employment liability to be calculated and declared, the invoice will be backdated to the start of the period in question. Where the backdated period is more than twelve months duration or backdated into a past tax year, additional service charges, will be required.

7) Where a client requires additional services, these will be charged at the current additional services rates as stipulated. CJPS (Payroll Solutions) will process weekly/monthly wageslips at the current rate as advertised. This does not include parts thereof. For all payroll provider services which are required to be backdated for more than 6 weeks CJPS (Payroll Solutions) will require the invoice to be paid prior to commencement.

8) CJPS (Payroll Solutions) payroll provider service is subject to an initial set up fee minimum. Currently £45 + vat set up fee and a standing charge of £5.00 + vat per pay run. Further fees as advertised are required for Payroll data update from the start of the financial year for new clients. Clients are invoiced each month and payment can be made by either BACS or Cheque within 20 days from date of invoice as per their payroll numbers and frequency. Non payment by the net terms date of each invoice will result in the suspension of any payroll provider services being provided by CJPS (Payroll Solutions) at that time. CJPS (Payroll Solutions) will not accept any liability or bear any responsibility for any consequences arising from the suspension of the payroll provider service.

9) CJPS (Payroll Solutions) payroll provider service, on receipt of a current charge as advertised, will process a written statement of employment, dependent upon the CJPS (Payroll Solutions) client requiring this part of the CJPS (Payroll Solutions) service. The terms and conditions are to be agreed between the client and their employee prior to CJPS (Payroll Solutions) preparing a written statement. CJPS (Payroll Solutions) will not bear any responsibility or accept any liability for the terms and conditions contained within the contract of employment or their consequences.

10) CJPS (Payroll Solutions) requires all alterations to payroll to be received by the deadline of 5pm on the Monday prior to pay date. After the deadline CJPS (Payroll Solutions) will process wageslips for the coming pay date as per the previous pay date instruction. Any instructions received after the 5pm deadline where clients' require amended wage slips will result in the client being invoiced for a further wage slip per employee per instruction per frequency.

11) Where information concerning changes in employment arrangements are provided late by a client, and especially where this results in a significant amount of extra work for CJPS (Payroll Solutions) (for example in amending client records, re processing and re printing wageslips or resubmitting statutory forms to HM Customs & Revenue). CJPS (Payroll Solutions) reserves the right, to charge an additional fee (as per additional services) to cover the additional work involved.

12) Where a client's particular circumstances result in a significantly increased amount of work for CJPS (Payroll Solutions), subject to notification to the client CJPS (Payroll Solutions) reserves the right to charge an additional fee (as per additional services) to cover such additional work.

12a) Where CJPS (Payroll Solutions) receive correspondence for a client from H M RC that does not relate to the PAYE payroll forward the correspondence onto the client at a cost of

£1.75 + VAT to cover the cost of postage and administration.

13) In the event of a dispute arising between a client and that client's employee, CJPS (Payroll Solutions) will act on the client's instructions. However, factual payroll information will not be unreasonably withheld from an employee who has, in any case, a statutory right to access to their PAYE records. CJPS (Payroll Solutions) also reserve the right to advise a client, where that client's proposed course of action in a dispute is in breach of his or her statutory obligations as an employer, and refuse to carry out any such instructions from a client if this is the case.

14) CJPS (Payroll Solutions) will not bear any responsibility for HM Revenue & Customs penalties or interest charges that may arise as a consequence of failure on a client's part to make Income Tax and/or National Insurance Contributions liability payments due by dates notified to that client either by CJPS (Payroll Solutions) or by HM Revenue & Customs, or as a consequence of the client's failure to make information available to CJPS (Payroll Solutions) which would affect or delay the submission to HM Revenue & Customs of statutory returns by the relevant due dates.

15) CJPS (Payroll Solutions) will not accept liability for overpayment or underpayment of wages incurred as result of an error in processing a client's specified wage for any period in excess of one month from the date on which the first wage slip for a full period of a week or month at the newly instructed rate is sent to a client. It is each client's responsibility to check wages slips received from CJPS (Payroll Solutions) to ensure that the information on them is correct as of wage slip date.

16) CJPS (Payroll Solutions) will not bear any responsibility for HM Revenue & Customs penalties or interest charges which may arise as a result of employment arrangements existing prior to a client appointing CJPS (Payroll Solutions) or for retrospective liability due or the consequences of late filing a declaration of retrospective liability where the client appointed CJPS (Payroll Solutions) after the due date.

17) While CJPS (Payroll Solutions) will make all reasonable efforts to make clients aware of the Tax & National insurance implications of their proposed or actual employment arrangements under the PAYE system, CJPS (Payroll Solutions) will not bear any responsibility for liabilities that may arise out of a client's unfamiliarity with or lack of understanding of how the PAYE system works in terms of their own particular employment arrangements CJPS (Payroll Solutions) will not be held responsible for any additional Tax or National Insurance liability incurred as a consequence of the client's failure to follow advice given by CJPS (Payroll Solutions).

18) CJPS (Payroll Solutions) reserves the right to alter, amend and re issue the terms and conditions under which it provides its service as a result of changes in UK or European Union tax or employment law or as a result of issues that arise in the course of providing a service to its clients. Clients will be notified in advance of any changes to the terms and conditions of CJPS (Payroll Solutions) which affect them.

19) CJPS (Payroll Solutions) will only provide a payroll service subject to the regulations as stipulated by HM Revenue & Customs at the present time. This includes all staff employment regulations and rules governing Director PAYE status. CJPS (Payroll Solutions) reserves the right to suspend further payroll provider service if clients do not adhere to the terms & conditions as per section 5.

20) CJPS (Payroll Solutions) will not bear any responsibility or accept any liability for errors that may occur during the payroll provider service to clients, and/or after the end of a payroll provider service to clients with respect to carrying out the payroll provider service pertaining to end of year returns and its relevant forms, together with any liaison with HM Revenue & Customs on a client's behalf.

21) CJPS (Payroll Solutions) will not accept liability for any loss or damage direct or indirect, arising as a result of any advice by CJPS (Payroll Solutions) or the services of any other organisation introduced by, but not within the control of CJPS (Payroll Solutions). When introducing any third party provider of services to a client, CJPS (Payroll Solutions) will bring it to the client's attention that such organisation is not controlled by CJPS (Payroll Solutions).

22) CJPS (Payroll Solutions) will not accept liability for any consequences arising from the failure of CJPS (Payroll Solutions) to receive information from a client or of a client to receive information from CJPS (Payroll Solutions) where such failure is due to a failure of the postal system or any other circumstances over which CJPS (Payroll Solutions) has no direct control. Client's are requested to contact CJPS (Payroll Solutions) if information they are expecting from CJPS (Payroll Solutions) has not been received within five working days of it being due, unless they have already been advised by CJPS (Payroll Solutions) of a delay.

23) CJPS (Payroll Solutions) payroll provider service is subject to a minimum fee of £10 + Vat per employee per client as per section (12) of these Terms & Conditions. CJPS (Payroll Solutions) also reserves the right to charge the minimum fee of £10 + VAT where the employment of a client's employee is less than three months in duration, or the employee start details have been processed by CJPS (Payroll Solutions) on instruction from a client and that employee fails to start employment with the client.

24) CJPS (Payroll Solutions) observes a strict duty of confidentiality and will not disclose information held by it to any person without the client's consent unless compelled to do so by law.

25) Each party to this contract acknowledges that this contract contains the whole agreement between the parties and that it has not relied on any oral or written representation made to it which is not set out in this contract. This paragraph is not intended to relieve a party of any liability incurred for fraud.

26) CJPS (Payroll Solutions) will contact HM Revenue & Customs to de‑register a client's PAYE scheme at the end of the payroll provider service or at the end of a client's final employment of staff, only at the request of the client in writing either by letter or e-mail. CJPS (Payroll Solutions) will not cancel a clients PAYE scheme without this instruction and will not accept any consequences arising from a client's failure to notify CJPS (Payroll Solutions) of their closing instructions.

27) CJPS (Payroll Solutions) reserve the right that if after 6 weeks of non‑payment by a client of company invokes to inform HMRC that the company no longer‑ acts for that client. If after this time the client wishes the company to act on their behalf, all unpaid invoices plus a re‑activation fee of £45+VAT will have to be paid prior to any payroll processing on behalf of the client.

28) This contract shall be governed by English law.

Please sign to indicate acceptance of the above.

Company Position

Scale Of Charges
Set Up Fee	£45.00
Price including Security payslip and Bank transfer per Employee per pay run	£1.75
Price per Starter / Leaver	£2.00
Standing Charge per Pay Run	£5.00
Warning Notice Charge	£10.00
Re-Activation Fee	£45.00
Correspondence Forwarding	£1.75
Non Starter Employee Fee	£10.00
Exceptional Circumstances (as per Section 12 Terms & Conditions)	£10.00
All costs Exclude VAT @ 17.5%